The salary offset provision arises under the debt collection procedures in 41 CFR 301-76.100 , which provide due process rights to employees, including written notice and the right to request a review of the debt. Travelers do not need to use personal funds for mission-related travel expenses, can manage their GTCC account online, and reimbursement is streamlined through DoDs travel systems. 0000000016 00000 n Reviewing travel authorizations for appropriate information and approvals. The travel card should be used to the maximum extent possible to charge travel expenses. Mandatory Use of the Government Travel Card. 0000006555 00000 n The government credit card contractor may review and consider the employees complete credit history in deciding whether to reinstate the individuals account. Information regarding the use of the government credit card contractors optional method to expedite payment is available on the IRS Source website by, selecting Travel card payment methods. Government contract fares may not be used for personal travel. DoD policy requires travelers to use their Government Travel Charge Card to pay for all meals during official travel. DoD policy requires travelers to use their Government Travel Charge Card to pay for all meals during official travel. Travel cards with air, lodging, and/or rental car transactions without meal spend may be flagged for policy noncompliance. The travel card cannot be used to pay for travel expenses of employees performing NTEU business unless the IRS has approved it. (13) IRM 1.32.4.2.8.2 (1), Suspension and Reactivation, updated the timeframe for suspension of a cardholders travel card account from 66 days to 61 days from the statement closing date on which the charge(s) first appeared, if the account is unpaid. Have a suspended or cancelled travel card account. Use this form If the information is correct, the travel cardholder should activate the travel card by calling the government credit card contractor at the telephone number on the activation sticker. The statement of account is available electronically if the travel cardholder selects "Go Paperless" on the government credit card contractors website or is mailed to the statement billing mailing address provided by the travel cardholder. In addition, restricted travel cardholders also do not have ATM privileges. 0000018936 00000 n a. Instruction. Duluth will also note the total cost of a round-trip official travel fare on the itinerary/invoice, to be used on Form 15278, Cost Comparison worksheet. Use of the travel card is mandated by the Travel and Transportation Reform Act of 1998 [PDF, 9 pages]. The government credit card contractor must receive the travel cardholder's payment by the due date. Travel Card 101 - U.S. Department of Defense Travel There are four types of government credit cards issued to federal employees: Purchase Card: issued for the purchase of supplies and services required for the Agency's mission. Federal Register :: Salary Offset Question: Which travel card policy will let a traveler pay off their GTCC bill in monthly installments to avoid Salary Offset? An employee who is expected to travel must obtain a government travel card unless exempt. January 2012. However, if the method and amount of payment is changed, employees will be required to explain why the default split disbursement payment method was not used, which will be evaluated as part of the ETS pre-audit process. Upon the first instance of an NSF payment, any special privileges assigned to the travel cardholders account, such as an increased card limit, will be revoked. Reimbursement - Travel, Relocation, and FlexElect - California Obtaining the cost of the transportation ticket, the cost of the CGE fee and the reservation locator code from the TMC. Government Travel Card The employee will be charged a non-reimbursable leisure fee. This will usually be the travel cardholders home address, unless the travel cardholder has specified a different mailing address. 0000000856 00000 n Reviewing, reconciling and certifying monthly CBA statements of account for payment and sending them to the CFO, Travel Management, Travel Operations office. If a common carrier charge appears on the travel cardholder's statement of account, the travel cardholder must contact the government credit card contractor at the number shown on the back of the travel card to initiate the dispute process. Travel cardholders are responsible for ensuring that their travel documents have been correctly uploaded into ETS and are legible. 0000003628 00000 n The CBA charges are billed and paid monthly. A. A travel card will be mailed in a plain envelope to the applicant at the statement billing mailing address indicated on the application form. If the manager determines the requirements are met, the manager will forward the approved request to the Credit Card Services mailbox. 0000015429 00000 n Travel Centrally billed account (CBA) - A corporate travel card account set up for travelers who do not have an individually billed account to use for official IRS travel expenses (airline and train tickets only). Payments by check, telephone or on-line that are returned by the government credit card contractor because of non-sufficient funds (NSF) will affect the travel cardholders account. 5514, Installment deduction for indebtedness to the United States. The due date is 25 calendar days from the closing date on the statement of account in which the charges first appear. Australia to Reveal Huge Budget Rebound, Pledge Restraint in At this point, Salary Offset will be initiated by the bank. The cash withdrawal and associated fees are charged to the standard travel card account. Reviewing the activity on the CBA to ensure: 1) travelers are not seeking reimbursement for CBA charges; 2) erroneous/duplicate charges are identified and resolved; 3) all charges are for travelers authorized to use the CBA for official government travel. Special privileges will not be reinstated when the payment is made. Salary Offset Reporting System (SORS) - media.defense.gov Sign the form. Creditworthiness reviews are an important internal control to ensure that travel cardholders are financially responsible. For example, if a travel cardholder account is suspended in May 2020, the suspension will continue to be considered as the first suspension until May 2021 when it will drop-off of the 12-month calendar. On day 126, the member is submitted for enrollment in Salary Offset and on day 211, Citibank may charge off the debt, which will impact the cardholder's credit. Travelers should ensure that: If using ETS, the method of reimbursement should reflect CBA on the transportation ticket and the CGE fee.
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