Furthermore, you can check out this article to track your employees' wages and easily spot the information you need when running payroll in the future:Customize payroll and employee reports. Instead of sending paper pay stubs, you can send your employees digital copies. You can use the link I've included below to connect with an agent. Each time you run payroll, theyll get an email letting them know their pay stubs are available to view and print. In the Select Pay Stubs window, change the date range in the, From the Send/Receive Data window, select, Your employee didnt receive the original invite. Step 3: You have to open the Preferences window by selecting Preferences. See Invite your employees to QuickBooks Workforce to see pay stubs, W-2s, and more if you use QuickBooks Online Payroll. Set up and invite a new employee Note: If your employee has access to your QuickBooks Online account, make sure they use a different email for Workforce than the one they use to sign in to QuickBooks Online. You can get an email reminder every time your new pay stub is available. Click Send Invite . You'll need to invite your employees from your new payroll service. When my employee tries to log in it says "Looks like you don't have Workforce. Go to Employees from the top menu. If routed to the create account page, scroll down to the bottom and click on, Enter a short description of your concern and press. Go to Settings . Please check out this article for more information and complete steps: Set Up QuickBooks Workforce For QuickBooks Desktop. However, it would depend on the version of the software you choose. After that, access is no longer available, so be sure to advise your employees to print their documents for their own record. Maybe these engineering resources would be better spent improving the user experience and bringing the program into the 21st century. Here are the three possible factors why your employees can't see the email invitation: To start, let your employees open their emails and check theirSpamorJunkfolder from there. In the Personal info section, choose Resend next to "Invite this employee to view their pay stubs and W-2's Online.". Your employee list shows the status. They can create a case/ticket ID associated with your account to be submitted to our engineers for further investigation about this sudden behavior. PS. Let me share some information so you'd be able to successfully update your email address. I have followed your steps to udpate the email but we have employees who provided emails that were connected to Intuit from years ago and can't reset their passwords with Intuit to get signed in. In addition, you can invite your new employees to add some of their personal info through QuickBooks Workforce, saving you some time on chasing paperwork and data entry. From the list, choose the employee you will be creating a pay stub for. Check the boxes next to the names of the employees you want to invite and enter their email addresses. Step 1: You have to Download QuickBooks and open QuickBooks software in your system. Before sending the invitation again, make sure to enter the correct email address in the employees profile. I changed the employee's e-mail address, saved it, closed out of Quickbooks and then reopened. Your employee is ready to view their pay stubs and W-2s online." She received her Bachelor's degree in Business Administration from the University of Minnesota. Sign in to Access Your Intuit Products Account | Intuit Take a look at our selection of paystub templates and use our instant generation tool to quickly create your own stub. Here's what they need to do: Then, you can just update their email on your record, so they can receive their future pay stubs in their Workforce account. Kristen has dedicated her career to helping organizations effectively manage their payroll processes with Real Check Stubs. Theres no need to print out anything, worry about printer cartridges, or wait for the mail. Let me know if there's anything else that I can assist you with. QuickBooks will keep track of your payroll information and can be used to generate reports and even run calculations for taxes. Contact your employer to create one for you.". After inviting, have your employees accept theinvitation linkso that they can view their paystub. Once an employee accepts the invitation in the email, theyll be able to create their own Intuit account. Follow these steps to invite an existing employee. I'm always here to help. Auto-suggest helps you quickly narrow down your search results by suggesting possible matches as you type. Check with your employer. QuickBooks Workforce This tells you if there's a problem with your email service. Add your employees name and email address. One of our employees even contact Intuit and they couldn't find her email address. You can follow these instructions to reach out to them: You can also check this link here to contact the QuickBooks Support team. For most of them I am sending this via their work email address through manage payroll cloud services. In the Payroll Printing Preferences window, clear any of the info that you dont want to be printed on the paycheck vouchers or pay stubs. Also check if you have the latest version of Adobe Acrobat Reader. A specialist can securely look into your account and further check on the root cause of the error prompt. Both my employees and myself are very frustrated with this situation. They can also view and print their own W-2s at tax time. That way, theyre able to verify the main issue and can immediately provide a fix. Take care! This would all be fun and amusing if the product itself wasn't bursting at the seams with bugs and issues and kludges. You can let them log in to their QuickBooks Workforce account and update it from there. Double-tap the bank account used to run payroll. Input your business information and employee information. Do we maybe need to update our quickbooks? Stay safe and have a good one. Image: Intuit QuickBooks. Hi, QuickBooks Community! Since this has been happening several times even after performing the troubleshooting steps provided by my colleague,I'd suggest contacting our Customer Care team. Once the link is accepted, they cannow view their paychecks. Head to the "Employees" menu and select "Payroll." From the list, choose the employee you will be creating a pay stub for. Here is how to create a pay stub in QuickBooks Online: Here is how to create a pay stub on QuickBooks desktop: If you need to email your pay stubs, check out our post on how to email pay stubs from QuickBooks Desktop.